Voting Process at the AGM - Please Read


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Hi all! Our annual general meeting is this Thursday night. One of the things we often spend a lot of time on is explaining the relatively unique voting process, so Jason was awesome enough to write up a primer on the election and the process. Please check it out!

At the Annual General Meeting this Thursday, our membership will hold elections for at least three officers (President, Treasurer, and Secretary) for terms of two years. Our current vice-president, the illustrious Sarah Regenspan, has one more year on her term should she wish to continue in that role. Following the officers elections, we will elect a new board of directors of at least three but not more than eleven individuals, for terms of one year. Officers are automatically board members, which normally reduces the number of open seats. Prior to each of these elections, we will nominate candidates. A member may nominate themselves, but must be seconded by another member to be added to the ballot. Members may also nominate another member, but that individual must accept the nomination in order to be placed on the ballot. Okay, that’s the simple part. Get ready…

IG uses a system of ranked voting, where each voter marks nominees on the ballot as their first, second, third, etc. choices. In addition to the nominated candidates, a “No Winner” candidate is also included on the ballots. Ranking “No Winner” higher than some candidates indicates that the voter prefers those candidates not be elected even if that means not all seats will be filled. However, voters usually do rank those remaining candidates to indicate their relative preference even for those they prefer not be elected. Voters may rank any number of candidates equally if they have no preference between them, and candidates not ranked are tied for the next rank below those marked. For example, a voter may rank Candidate A at 1, Candidates B and C at 2, “No Winner” at 3, Candidate D at 4, Candidate E at 5, and Candidates F and G unmarked (effectively tied for 6).

Tallying the votes and determining the winners is done via a modified Schulze method, as described in our by-laws. This method is difficult to understand or explain, but has fewer unintended consequences than most other methods. We have software that runs the algorithm. Those interested in the fascinating world of election methods may want to check out this Wikipedia article: https://en.wikipedia.org/wiki/Schulze_method, which has links to many of the issues with various methods.